As a registered Charity, the Strathbungo Society has three constitutionally elected office bearer, who on election become Trustees of the Society. The following role descriptions are provided for anyone who may wish to consider themselves for any of the positions at the AGM to be held at 7.30pm in the Bungo-lo, Nithsdale Road, Strathbungo.
Chair:
• Is a member of the Management Committee of the Society and with the support of this Committee and residents of Strathbungo furthers the Objects of the Society
• Is a Trustee of the Society and fulfils the functions of a Trustee
• Is a signatory on the Society’s accounts
• Chairs all meetings of the Society
• Has a casting vote at all meetings of the Society
• Receives and disseminates all information pertinent to the Society’s work
• Ensures the availability of the resources of the Society for use of the community
• Ensures the records of the Society are in place and accessible as required
TIME INVOLVED: Depends on the business to be dealt with, but in general, around 3 – 6 hours per month.
Treasurer:
• Is a member of the Management Committee of the Society and with the support of this Committee and residents of Strathbungo furthers the Objects of the Society
• Is a Trustee of the Society and fulfils the functions of a Trustee
• Is a signatory on the Society’s accounts
• Records the financial transactions of the Society
• Reports the balance of the Society’s account at every meeting or arranges for this if unable to attend
• Receives the bank statements of the Society
• Issues counter-signed cheques for payment of all invoices received by the Society
• Completes grant applications on behalf of the Society
• Completes annual accounts to 30th April and arranges for them to be independently audited for presentation and adoption at an AGM and also lodged with OSCR
• Ensures that the financial records of the Society are in place and accessible as required
NB: Accounting formats and record keeping structures are already in place and the treasurer is supported by members of the Committee with many of the above tasks and anyone who takes on this role will be supported in taking on its functions.
TIME INVOLVED: Depends on the business to be dealt with, but in general, around 1 – 2 hours per month.
Secretary:
• Is a member of the Management Committee of the Society and with the support of this Committee and residents of Strathbungo furthers the Objects of the Society
• Is a Trustee of the Society and fulfils the functions of a Trustee
• Is a signatory on the Society’s accounts
• Publishes the agenda, with any associated documents, in advance of every meeting by e-mail contacts and also on the Bungo Blog
• Takes the minute of every meeting of the Society
• Posts on the Bungo Blog all information agreed by the Committee pertinent to the work of the Society
• Writes letters/e-mails on behalf of the Society as required
• Passes on all correspondence received, in whatever format, to the Committee
• Ensures that the administrative records are in place and accessible as required
NB: Administrative formats and record keeping structures are already in place and the Secretary is supported by members of the Committee with many of the above tasks and anyone who takes on this role will be supported to take on its functions.
TIME INVOLVED: Depends on the business to be dealt with, but in general, around 1 – 2 hours per month.
Vice Chair:
• Stands in for the Chair at all meetings that the Chair cannot attend
• Takes on the full functions of the role of Chair if the Chair stands down between AGM’s or is unable to fulfil the functions of the role
The Vice Chair role is not a constitutional requirement of the Society, but it is essential for ensuring that the work of the Society can continue in the absence of the Chair for any reason and it has been the custom at AGM’s to elect a Vice Chair.
TIME INVOLVED: Depends on the business to be dealt with, but in general, around 1 – 2 hours per month.
Should you wish to know more about any of these posts or wish to nominate yourself or anyone else to be considered for the posts please advise.
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