Strathbungo Society
Minutes of Committee Meeting
Monday 18th September 2006
held at G/L, 33 Nithsdale Road

Present:		Scott Mackay (Chair) Lynne Flower (Treasurer), Laura Jones (Secretary), 
	 Matthew Moodie, Helen Pollok-Good

1.	Welcome and Apologies
Scott welcomed everyone to the meeting, there were apologies from Andrew Greg, Kevin Kane and Lesley McCallum

2.	Minutes and Matters Arising
Last month's minutes were approved. Scott mentioned that we need to look for a new meeting venue as 1901 has closed permanently. He agreed to contact Sammy Dow’s later in the week.
Laura apologised for the lack of AGM Minutes. She had misplaced her typed copy and was reluctant to start again from scratch without a thorough search!
ACTION: SM to ask Sammy Dow’s re: new venue
ACTION: LJ to find or retype minutes

3.	Finance

Lynne was concerned to organise the change in cheque signatories in the coming month. She had clarified the requirements the bank needed and all signatories (LF, SM and LJ) needed to arrange a date to go to the bank with JM and a letter from Kevin Kane.
The date of Friday October 6th was established. Time TBC.
The takings for BITBL were nearly £1,600 and the total spend was £1,126. Making a profit of £470, despite significant outlay for items such as gazebos.
Lynne felt there were some areas where more profit could have been generated. For example, if we had someone walking around selling raffle tickets as we had great prizes.
MM suggested also selling raffle tickets on other society stalls, for example the tombola and bottle stalls.
It was also felt that to society stall could be better set up.
Stalls donated £275.
Lynne has also looked into reclaiming tax and getting charitable status.
She is sending a copy of the last accounts and the constitution to the Charity Commission, She believes the Society could reclaim backdated tax to 2000.
ACTION: Laura to ask KK fro a letter resigning as signatory.

4.	Environment Group - Back Lanes Pilot

Reports are expected from Stephen Lamb and Andrew Downie but as neither could attend the meeting, this was delayed. Scott requested that another note on hedge maintenance be added to the newsletter.

Laura mentioned recent planning problems. Maxine paton had been unable to provide further information on the shop shutter situation due to her landlady being abroad.
A planning application has been submitted for 66 Nithsdale Road to become a café/deli.
SM queried whether it would be possible to get regular updates on planning applications from the council. Laura mentioned the existence of a weekly web page and matthew agreed to set up a computer programme which would send relevant weekly applications directly to him, as web editor, and Scott as chair.
ACTION: MM to set up planning programme

5.	Communications 

Newsletter

Liz now has the final text for the newsletter but problems with the chief advertiser were causing delays. Laura agreed to add in additional information about the coffee break, Christmas cards and venue change, if appropriate.
Helen requested that in the Xmas issue mention is made of the annual New years’ Day rounders match between RPS and Moray Place in Queens Park.

Website

Matthew has taken over as web editor and changed the relevant password. He is also working on updating some aspects of the sites and possible changing things so the more usable site (Bungo Blog) is the first to come up on searches, or possibly simply redirecting the domain name. He also renewed the domain name and web space subscription.

Christmas cards

Laura planned to get Liz started on these once the newsletter was out of the way. They need to be ready in time for the Coffee Break. It was also mentioned that they could be stocked in shops, for example Remedy and Park Gallery.
ACTION: Laura to finalise and print

6.	Events

Coffee break

•	The hall is booked for Saturday November 4th. Volunteers are, as ever, requested. It was also mentioned that it might be helpful to flyer the farmers’ market prior to the event as well as on the day.
•	ACTION: Scott agreed to contact his printing contact to do the flyers.

Doors Open Day
	
Andrew G arranged someone to take over the walk as part of this event. None of the committee members present had been able to attend. It was hoped we would get more feedback at the next meeting.

Bungo At The Bells

To be discussed at next meeting.

Next meeting 16th October 2006
Venue: TBC